Minutes 11th July 2017

Minutes of a meeting held at 7.30pm on Tuesday 11th July 2017 at St Matthews Church, Fromes Hill

Present: Cllr Partridge (Vice Chairman), Cllr Marshall, Cllr Ms Sincock, Cllr Parker and Cllr Hydes.
Mr Brooman, the Council’s Treasurer was also present.
In the absence of The Chairman, Cllr Nash, the meeting was chaired by Cllr Partridge, Vice Chairman.

2017/80 To receive apologies for absence
Apologies had been received from Cllr Pudge, Cllr Nash (Chair), Cllr Mrs Roberts, Cllr Guise and Local Councillor Mrs Morgan.

2017/81 To receive declarations of interest and written requests for dispensation
Cllr Partridge declared an interest in Agenda items 2017/85.3 & 85.4. An entry was made in the register and signed by Cllr Partridge.

2017/82 To adopt the minutes of the previous meeting
A copy of the draft minutes had been circulated to all councillors prior to the meeting. They were accepted as a true record and signed by Cllr Partridge (Vice Chairman).

2017/83 Public Participation
There were no members of the public present.

2017/84 Neighbourhood Plan
Cllr Pudge had left a message to say that he had failed to take into account Welsh Water’s comments when preparing the Reg 16 Consultation statement. He is waiting to hear from Hereford Council what corrective action is required.

2017/85 Finance
Mr Brooman issued copies of the Councils accounts to Cllrs for consideration and explained the current position, including details of outstanding bills and the effect that would have on the Council’s reserves for this year. Cllrs confirmed that they were happy with the financial position of the Council.
There were a number of outstanding invoices for payment and Cllrs agreed that these should all be paid.
85.1 P Eaton – Litter picking – £129.60
85.2 Sunderlands – Sports Field rent – £350.00
85.3 BC Partridge – Diesel – £79.17
85.4 BC Partridge – 6 hours mowing – £48.00
85.5 JD Poyner – hire of equipment for car park resurfacing at Sports Pavilion – £1207.33
Further invoices for car park works are due and it was agreed that they could be paid when received up to the budget of £2000 plus VAT agreed at the last meeting.

2017/86 Planning
59.1 P171270/F Caravan known as Lady Lute, Fromes Hill, HR8 1HW
Retention of temporary agricultural workers dwelling
There has been no further updates on this application since the last meeting.

2017/87 Fromes Hill Report
87.1 Defibrillator – carried forward to next meeting in absence of Cllr Nash.
Cllr Partridge gave an update on the situation regarding the Fromes Hill Field. He had spoken with the solicitor but found not much progress was being made, and asked Cllrs if they agreed to him arranging a face to face meeting with the solicitor, himself and Richard Booth of the Fromes Hill Village Trust, in order to progress matters and get the church portion separated as soon as possible. Cllrs were in agreement.
An email had been received from the purchasers of the property known as Greenfields in Fromes Hill, expressing interest in purchasing a strip of the field land to increase the size of their garden. Cllrs didn’t have any objection to this, but the matter would have to be put to the Fromes Hill Field Committee and nothing could happen until after the church separation has been completed.
Cllr Marshall advised that the field grass had been sold for £480.00.

2017/88 Bishops Frome Report
88.1 Drainage on B4214 – Cllr Partridge confirmed that he and Cllr Pudge had inspected the drainage and found some blockages. Cllr Pudge had agreed to speak to the landowner to ask them to clear the blockage. They also had issues with the works currently being undertaken by Welsh Water regarding depth of piping and loose pipes in ditches. Cllr Partridge asked the Clerk to find a contact at Welsh water who they could speak to discuss their concerns.
88.2 Village Gateway – Cllr Partridge and Cllr Parker agreed to look at the verges at both entrances to the village on the B4214 and consider a best way forward.
88.3 Play Area painting – The Clerk & Cllr Partridge confirmed that the painting was now completed and an invoice was due to be presented which would be slightly higher than the original estimate as additional paint was needed. The revised figure will be £950.00. Cllrs agreed that this could be paid prior to next meeting as agreement to proceed with the works had been given in agenda item 2016/69.7.
88.4 Tarmacking at Village Centre car park – Cllr Partridge advised that he had spoken to G M Joyce Surfacing Ltd and they had confirmed that the quotation presented to the Village Centre was not based on a surface for vehicles to drive on. He then spoke to a representative from the Village Centre committee expressing concerns and asking that they obtain a quote for the relevant thickness but no one has yet come back to him. It was suggested that the tarmac should be broken up with slabs to improve the look of the area, and this will be discussed with the Village Centre representative when they get back to us.

2017/89 Sports Committee Report
Mr Brooman confirmed that a payment had now been received from Bromyard Football Club for January- March hire and he had invoiced them for April- June hire requesting payment by 31st July.
Thanks were given to Cllr Parker and Cllr Hydes for the car park resurfacing works they had completed and also to Cllr Partridge for the maintenance tasks he had carried out.
Cllr Partridge and Cllr Parker advised that the PAT test had now been completed along with a general report on the electrics. There are a couple of items which need urgent attention ie. the Fire Alarm and the Emergency lighting. Cllrs agreed that Mike Patmore should be asked to carry out the works as soon as possible. The invoice for the PAT test £180.00 has been received and payment was agreed. The report highlighted that electrical items brought in for use at the pavilion should be checked and PAT tested prior to use. The Clerk agreed to pass this information on to Bromyard Football Club.

2017/90 Herefordshire Council Budget Meeting and Consultation
Cllrs felt that they would like to respond to this consultation but not all had studied the document prior to the meeting. As the consultation runs until the end of September it was agreed that a response would be agreed at the next meeting when all Cllrs had studied the questionnaire.

2017/91 Footpaths Officer Report
Cllr Ms Sincock advised that she had been asked to look at footpath BPF34&34a. She had walked the path and found parts of it to be overgrown and a stile hidden and inaccessible in the hedgerow. She asked Cllrs if they knew who the landowners were and Cllr Parker was able to assist and said that he would approach them about clearing the path and stile.

2017/92 To note the information sheet and date of next meeting
The Clerk drew attention to the information sheet and the next meeting was confirmed as 8th August 2017 at Bishops Frome Village Centre.

There being no other business the meeting concluded at 21.00.