Draft Minutes

Draft Minutes of a meeting held at 7.30pm on Tuesday 10th July 2018 at St Matthews Church, Fromes Hill

Present: Cllr Nash (Chair), Cllr Partridge, Cllr Ms Sincock, Cllr Parker, Cllr Hydes and Cllr Mrs Sevastopulo
Mr Brooman, the Council’s Treasurer was also present.

2018/81 To receive apologies for absence
Apologies had been received from Cllr Pudge, Cllr Guise and Cllr Mrs Roberts.

2018/82 To receive declarations of interest and written requests for dispensation
There were no declarations of interest.

2018/83 To adopt the minutes of the previous meeting
A copy of the draft minutes had been circulated to all councillors prior to the meeting. They were accepted as a true record and signed by Cllr Nash (Chair).

2018/84 Gigaclear representative
Martin Vile from Gigaclear gave a brief overview of the broadband services Gigaclear can provide. He advised that you can put your postcode in to the Fastershires website to see if the service is coming to you and he handed out some information leaflets.
There will be a full presentation by Gigaclear at Bishops Frome Village Centre at 7pm on Thursday 19th July.

2018/85 Public Participation
There were 2 members of the public present, but one left after the Gigaclear presentation.

Ward Cllr Chowns joined the meeting. As she was short on time, the Ward Councillor report was moved up the agenda.

2018/93 Ward Councillor Report
Cllr Chowns was pleased to report that she had got her first motion to council. This is regarding the £40m development partnership and trying to ensure that it is moved forward on a sustainable basis for the long term future.
Cllr Chowns advised that there will be a presentation about Brexit at The Left Bank in Hereford on Tuesday 17th July at 7pm.
Ward Cllr Chowns left the meeting.

2018/86 Finance
Mr Brooman presented the current financial status to Cllrs and asked permission to pay the 3 outstanding invoices listed below.
86.1 Sunderlands – Sports Field rent – £350.00
86.2 P Eaton – Litter picking – £125.28
86.3 Play and Leisure – replacement seat for Aerial Runway – £71.00
Cllr Partridge advised that he and the Clerk had purchased a new seat for the Aerial Runway as an emergency repair – see further information 2018/90.3 below.
Cllrs agreed that all the invoices should be paid.
Cllr Mrs Sevastopulo, an independent councillor who is a non-cheque signatory signed the bank statement to confirm that the balance agreed to the council’s accounting statement.

2018/87 Planning – there were no new planning applications

2018/88 To discuss adoption of latest revisions of:
Standing Orders
The Clerk had issued revised Standing Orders to Cllrs prior to the meeting for consideration. The main changes relate to GDPR public contracts.
Cllrs confirmed that they were happy with the revised standing orders and they were therefore adopted.

2018/89 Fromes Hill Report
89.1 Update on Fromes Hill Field – Cllr Partridge explained that we have reached a bit of a stalemate with the church regarding the separation of the land as their solicitors say they are still awaiting some of the documents which they need to request from our solicitors. Currently, the solicitor representing the Church is on holiday.
It was also brought to the Councils attention that rubbish was being dumped at the edge of the field and therefore it would be advisable to repair the fence.
89.2 Update on traffic calming TRO – Cllr Nash advised that he had completed the TRO application form and it had been signed by Ward Cllr Chowns to show her support and he asked the Clerk to forward the document to Balfour Beatty for processing.

2018/90 Bishops Frome Report
90.1 Village Centre request to change charitable status – the Clerk confirmed that she had contacted HALC for advice regarding this matter. They have requested further information regarding how the Trust was set up originally and the Clerk has forwarded some further documents for their consideration.
90.2 Village Gateway – the Clerk advised councillors that she had received documentation from Balfour Beatty explaining that they felt the best way forward would be to affix the village signs to the 30mph speed signs due to the narrow verges. She passed around a plan showing the positioning. A quotation is still awaited.
90.3 Play Area and surrounding field – the Clerk and Cllr Partridge advised that they believed that the seat for the Aerial Runway had been damaged by a dog swinging on it. Chunks have come out and teeth marks are visible. Cllr Ms Sincock confirmed that she had once seen a dog swinging on there. Cllrs asked the Clerk to produce a notice to be placed on the framework asking dog owners not to allow their dogs to swing on the seat.
The Clerk confirmed that a new dog bin had been ordered for the Play Area field and she was asked to order some of the specific bags to fit it.
Cllr Partridge confirmed that he had received the replacement chains but not yet had time to fit them.
90.4 Road sign for Burley Gate Road – following the last meeting it has now been confirmed that the finger post on the village green does signpost Burley Gate and it was felt that no further action was required with signposting for the Burley Gate road.
90.5 Community Garden – a complaint had been received from a member of the public regarding the state of the Community Garden at Summerpool. The person who has been looking after it is no longer in the area and it has become untidy. The land is owned by Fortis and they allowed it to be looked after by the village. Cllr Hydes thought he might know someone who would be willing to take it on and said that he would make enquiries.
90.6 Trees affecting sky signal – a member of the public had mentioned to one of the Cllrs that she believed that trees were disrupting her Sky signal. Cllrs did not think that this would be the case but suggested that she be requested to attend the next meeting to explain the situation so that Cllrs could better understand what the problem was.

2018/91 GDPR
The Clerk confirmed that she was still working through her action plan.
Cllr Partridge agreed to have a look at the locks on the council filing cabinets to see if they could be made to lock.

2018/92 Sports Committee Report
Cllr Parker confirmed that a meeting of the Sports Committee and a representative of Bromyard Football Club had taken place on 21st June.
The Football Club wish to put signs up at the Pavilion and by the entrance with wording such as “Bishops Frome Sports Centre, The Home of Bromyard Football Club”. They also wish to look in to the possibility of putting up advertising boards for their sponsors along the fence, facing inwards. Cllrs agreed to consider this and the Clerk advised that they would need to approach the Eveson Trust for permission to put up signs. Cllr Partridge agreed to speak to Cllr Pudge about the situation as he was familiar with dealing with the Eveson Trust.

2018/93 Ward Councillor Report
See above

2018/94 Footpaths Officer Report
Cllr Ms Sincock reported that she was meeting with Paul Hunter of Balfour Beatty regarding the Filly Brook footpath to see if it is a public right of way as the new landowner has blocked off the path.
The footpath which involves our land, at Fromes Hill still requires new stiles. She has found out that a stile kit costs £49.00 whereas a kissing gate will cost £240.00.
Cllr Partridge and Cllr Parker agreed to look at what was required regarding stiles and also the fencing of the field and the gateway.

2018/95 To note the information sheet and date of next meeting
The Clerk drew attention to the items on the information sheet and confirmed that the next meeting will be held at Bishops Frome Village Centre on Tuesday 14th August.

There being no other business the meeting concluded at 20:58.