Minutes 14th February 2017


Minutes of a meeting held at 7.30pm on Tuesday 14th February 2017 at Bishops Frome Village Centre

Cllr Partridge (Chair), Cllr Pudge, Cllr Mrs Roberts, Cllr Ms Sincock, Cllr Guise, Cllr Hydes, Cllr Marshall, Cllr Nash
Mr Brooman, the Council’s Treasurer was also present.

2017/17 To receive apologies for absence
Apologies had been received from Cllr Parker and Local Cllr Mrs Morgan.

2017/18 To receive declarations of interest and written requests for dispensation
There were no declarations of interest or requests for dispensation.

2017/19 To adopt the minutes of the previous meeting
A copy of the draft minutes had been circulated to all councillors prior to the meeting. They were accepted as a true record and signed by Cllr Partridge (Chair).

2017/20 Public Participation
There were no members of the public present.

2017/21 Neighbourhood Plan
Cllr Pudge advised councillors that Mr Ian Cully had taken over David Preece’s role and was helping to prepare the plan to the next stage. A Statutory Strategic Plan is now required and this is in progress.

2017/22 Finance
Copies of the Council’s accounts had been issued to councillors prior to the meeting. Mr Brooman highlighted the current financial position.
22.1 A request had been received for a grant towards the extension of the Bishops Frome Community Shop. After discussion a grant of £2000.00 was agreed.

The Clerk advised councillors that she had received notification from Play & Leisure on 25th January that Herefordshire Council had not yet paid to them the £20,000.00 Section 106 monies for the playground upgrade in Bishops Frome. Despite her making several phone calls and sending emails to the department in question still the funds had not been forthcoming. She advised that she was going to ask Local Councillor, Mrs Morgan if she could assist.

2017/23 Planning
There were no new planning applications for consideration.

2017/24 Warwickshire & West Mercia Community Rehabilitation Company
The Clerk advised councillors that a letter had been received from Warwickshire & West Mercia Community Rehabilitation Company in Hereford advising that they are looking to undertake new projects for offenders to “pay back” the community for the crimes they have committed. They want to offer their services to local Parish Councils and wonder if we would like to use them for any purpose. After discussion councillors wanted to make enquiries to see if they could assist with village tidiness, for example doing some strimming in Bishops Frome around the Village Green and Village Centre. The Clerk agreed to contact them to see what would be possible.

2017/25 Fromes Hill Report
Cllr Pudge reported that the Fromes Hill Field Committee were waiting for the surveyor to inspect the land and give his report on any possible uplift.

2017/26 Bishops Frome Report
26.1 Update on garages at Summerpool – The Clerk and Councillor Partridge advised councillors that they had been in touch with Fortis Living and the garages had now been inspected. The garage we were most concerned about is to be demolished within the next few days. The rest, except for 2 which are let, have been referred to asset management and have been in their hands for the last 4 years. They are listed as uneconomical to repair and unable to be let.
26.2 Update on garden waste bags – the shop at Fromes Hill have confirmed that they wish to stock the bags as well as the Community Shop in Bishops Frome. The Council had already agreed to purchase the initial stock of 50 rolls of bags (agenda item 2017/6.4). The Clerk agreed to go and pick up the initial supply and split it between the two shops. She also agreed to put a note in the Valley News to advise the public where the bags can be bought.
26.3 Parking Issues – the Clerk advised councillors that she had received a message from Balfour Beatty wanting to know if we were still having issues with parking between the Church and the Chase public house, and if so, he wanted to arrange a site meeting to discuss the matter. Councillors held a discussion and confirmed that this was still an issue and asked the Clerk to make arrangements for a meeting. This discussion led to other options to investigate such as crossings for the school children and road drainage problems. The Clerk agreed to contact Cathy at Balfour Beatty for advice on how to proceed.
26.4 Village Gateway – an email received from one of the Bosbury Parish Councillors explaining how they had approached obtaining a Village Gateway had been circulated to councillors for consideration prior to the meeting. A discussion was held about the gateway and it was decided that the first step would be to obtain a quotation from Balfour Beatty to see how much it would cost if the work was carried out by them. The Clerk was asked to contact Balfour Beatty for a costing. Concern was also raised about the safety of children crossing the road in the village to catch the school bus and the possibility of a pedestrian crossing or signs warning that children were crossing was discussed. The Clerk agreed to speak to Cathy Berkley to investigate these options.
26.5 Play Area Inspection – the Clerk advised councillors that she had received notification from RoSPA that the inspection was due in March. She confirmed that she had contacted them to update them on the improvements made and new equipment installed since the last inspection. The cost of the inspection will be higher this year as there is more equipment to inspect.

2017/27 SIDS
An email had been received from Balfour Beatty wanting to know if we would like to have the use of any SIDS in the coming financial year. The cost has increased to £250.00 + VAT. A discussion concluded that the traffic speed entering Bishops Frome, particularly on the B4214 from the Ledbury direction had decreased significantly since the new houses had been occupied at Parsonage Crescent. As a result it was felt that SIDS were not required in Bishops Frome at this time. However the speed of traffic in Fromes Hill was more of a concern and the Clerk was therefore asked to arrange for a SID in Fromes Hill preferably in the spring.

2017/28 Sports Committee Report
The Treasurer, Mr Brooman, confirmed that he had chased Bromyard Football Club for the payment of the Sports Field rental outstanding from December and received an apology for the delay and the promise of payment this week.

2017/29 Footpaths Officer Report
Cllr Ms Sincock confirmed that footpaths 34 & 34a had been walked and way markers are required. She was going to contact Cathy Berkley to arrange this.

2017/30 Parish Council Records
The Clerk advised councillors that she and the Treasurer had spent several hours sorting through the council records held in Bishops Frome Village Centre office. She expected the work to be completed before the next meeting and was asked to confirm her additional hours at the next meeting so that payment could be made with the next salary in March.

2017/31 To note the information sheet and date of next meeting
The Clerk drew attention to the items on the information sheet and councillors agreed dates of meetings for the year ahead. A separate list of dates is attached.